We do require a minimum of 50 guests but, should you have less we can still accommodate your event with a nominal room rental fee.
Any and all events are subject to a completed, signed and initialed contract completed with all the details of services to be provided. A monetary deposit is required to secure your event date, room, and services. Deposit amount varies on the minimal value terms of the contract. Deposit policy is stipulated on the terms & conditions of the contract.
We understand that during your shopping process you might need a little time to consider your options or verify dates and additional vendor’s availability. It is for this reason we gladly accommodate holds for a moderate amount of time. Keep in mind dates on hold are not considered bookings and that all holds are released once the moderate time has passed.
The room you have contracted to book remains yours as long as you can obtain the minimum guarantee specified on the contract. Should your final guest count be below your guarantee, Le Tréport reserves the right to relocate your event to a more suitable room based on the final number of guests. However, if your number of guests increase we will attempt to accommodate your event in another room whenever possible.
All events must be completed with menus, times of arrival & service, colour of linens, bar details, and vendor requirements no later than one month prior to your event.
All events must submit final guests count 10 DAYS prior to the event. This count includes a break down of adults, children, vendors, etc. All dietary restrictions requests are also required to ensure we are able to accommodate you and your guests. Your final guest count is confirmed with a completed floor plan. Floor plans must also indicate all set up requirements (ie. Cake tables, gift tables, presenter’s tables, high chairs etc.).
All events can come in the day of event to set up their event. You can contact your coordinator the week of your event to confirm all times of vendors arrival times. Should your event room be available the day prior a nominal set up fee will be applicable.
Balances on all events are due prior to the event date. Your invoice will be sent to you once final numbers are submitted the 10 DAYS prior. Payments can be made by cash, Interac or bank drafts and certified cheques. Visa or MasterCard payments are subject to a 2% administrative charge.
There are NO sound systems installed in any rooms. All speakers / sound system must be provided by you or your DJ/Band. This includes all extension cords, microphones, adapters, and any additional equipment they may need.
We do our best to accommodate all dietary restrictions. Most common allergens should not be a problem but there has been requests for extensive dietary need that we could not accommodate. All dietary restrictions must be submitted with final numbers to ensure which can be accommodated. Children meals are available and are accommodated.
Any and/or all outside foods must be approved prior to your event. All foods are subject to a signed independent catering waiver.
Projector & Screens are contracted through an independent Audio Visual company and are available at an additional cost. These request must been done prior to the event and paid.
There is ample free parking surrounding the building, front, side, and back.
We ask that all persons, décor, and any personal items are vacated from the facilities 45 minutes after the event end time.
All items must be cleared out from the facilities at the end of the event. Le Tréport is not responsible for any lost items.
The bar is opened throughout the event unless requested to be closed by you. Please let your coordinator know how you want to set up your bar times.
You can use any vendors you choose to hire. Our preferred vendors do offer our clients a preferred rate. Our vendors have extensive experience working within our venue.
All candles must be approved prior to your event. Candles must be encased in a non flammable holder. Le Tréport does highly recommend LED candles.
Dinners vary in timing. We strive for efficient service but at times with event itineraries this becomes delayed due to performances or scheduled events. A schedule of 30 minutes per course is a good guideline.
Antipasto bars vary in size and time, we do recommend an hour minimum but larger events require more time. Please take in consideration take down time, which is approx. 20 minutes.
We definitely can cut your wedding cake, no fee attached. Please advise your coordinator how and when you wish to have this service.
Le Tréport does not participate in any décor and centrepieces. All events are responsible for there own décor and centrepieces. However, please speak with our event coordinator for insights on new trends and preferred vendors.